Searching for products and filtering your product list
All your products are listed in the Products area in Shopify. A list of 50 products are listed on each page. To organize the list of products, and to find products in a list that spans many pages, you can sort, search, and filter the list. Learn more about searching, filtering, and sorting your list views in the Shopify admin.
The way that your products are sorted or filtered in the Products area of the admin doesn't affect how your products are displayed in other apps or sales channels, such as on your online store. If you need to change the way that your products display to customers in your online store, then change the sort order for the products in a collection.
On this page
Sort your product list
You can sort your product list to help you find the products that you need to update or review. For example, to view which of your products are running low in stock, you can sort your product list by inventory.
By default, your product list is sorted by created date, starting from the newest product. You can change the sort order of your product list to a different sorting option, or invert the order of the sort order. For example, you can change the default created date to display the oldest product first instead of the newest.
You can change the sort order of your product list to any of the following options:
| Sorting option | Value | Description |
|---|---|---|
| Product title | Sorted alphabetically from A-Z or Z-A. | This option displays products by title in alphabetical order. |
| Created | Sorted by date from Newest first or Oldest first. | This option displays products in the order that they were created. By default, the product list is sorted by Created: Newest first. |
| Updated | Sorted by date from Newest first or Oldest first. | This option displays products in the order that they were last updated. |
| Inventory | Sorted by amount from Lowest to highest or Highest to lowest. | This option displays products by inventory quantity. |
| Product type | Sorted alphabetically from A-Z or Z-A. | This option displays products by product type in alphabetical order. |
| Publishing error | Sorted by date from Newest first or Oldest first. | This option displays products by publishing errors in the order of the date that the error occured. |
| Vendor | Sorted alphabetically from A-Z or Z-A. | This option displays products by vendor in alphabetical order. |
Steps:
From your Shopify admin, go to Products.
Click the
icon.Select a sort option.
Filter your product list
By default, all your products are listed on the Products area of your Shopify admin. You can filter this list to display a smaller subset of the products.
Filtering your product list can help you find the specific products that you need to edit, review, or update. The following filter options are available:
- Vendors - Displays the products that are from the selected product vendor.
- Tag - Displays the products that are tagged with the specified value.
- Statuses - Displays the products with an archived, active or draft status.
- Categories - Displays the products that are included in the selected standard product category.
- Sales channel - Displays the products that are included in or excluded from a sales channel.
- Region catalog - Displays the products that are included in or excluded from a market.
- B2B catalog - Displays the products that are included in or excluded from a B2B catalog.
- Company location catalog - Displays the products that are included in or excluded from a B2B company location's catalog.
- Retail catalog - Displays the products that are included in or excluded from a retail catalog.
- Unassigned catalog - Displays the products that are included in or excluded from an unassigned catalog.
- Types - Displays the products that are of the selected product type.
- Collection - Displays the products that are available in a collection.
- Publishing error - If you use sales channels other than Online Store, then this displays the products that have publishing errors on the sales channel that you select.
- Gift card - Displays the gift card products available for your store.
- Combined listings - Displays only combined listings or excludes them.
- Metafields - Displays the products that have a specific metafield value. To use this feature, you must have Use as filter in admin activated in your metafield definition.
For example, if you sell clothing and want to view a list of only your T-shirts, then you can filter by the product type T-shirt. Only the products of that type will then be displayed in the product list, making it easier for you to review and update that subset of products.
If you add more than one filter, then only the products that match all of the conditions are displayed.
If you have products that need attention for compliance related concerns, then an automated pre-filtered Suspensions view is displayed.
Desktop
Steps:
From your Shopify admin, go to Products.
Click the
icon.Click +.
Select a filter category to filter your products by.
Select a value for the specific filter. The values available to you are different depending on the filter that you select.
Optional: To save this view, click Save as to enter a name for the saved view, and then click Save view.
Mobile
- From the Shopify app, tap the
icon
. - Tap the icon.
- On the Filters screen, tap to select the filters that you want to add.
- Selected filters display on the Filters screen. Tap the x next to any filter to remove it.
Search for a product
You can find products based on words that are in their titles, descriptions, or tags.
Steps:
Desktop
From your Shopify admin, go to Products.
Click the
icon.Enter the search words into the Searching all products field. The product list automatically refreshes to display only the products that have the words in the product titles, descriptions, and tags.
Mobile
- From the Shopify app, tap the icon
.
- Tap the search bar.
- Enter the search words.
- Shopify finds the products that have the search words in their title, description, or tags, and then displays them in a list below the search bar. Do one of the following actions:
- Tap a product to go to its details screen.
- Tap x to clear the search bar so that you can enter a new search term.
- Tap Close or the back arrow to return to the Products screen.
Search queries for products
You can search for products using a search query to improve the accuracy of your search results.
Refer to Search syntax on Shopify.dev to learn more about queries and how you can use them.
Search for products by title
You can search for products by title. Enter title:[search-term] into the search bar and replace the [search-term] with the product title. For example, if you know the exact product title that you're looking for, such as Pitcher, then you can search for title:Pitcher.
If you want to search for titles that contain a word beginning with specific characters, then you can use a prefix search. Prefix searches need to include an asterisk symbol * at the end of the search term that you're searching for. For example, searching with the query title:ani* could return the product titles 'Animals of the Jungle' Documentary, 'Best Animated Films (2000)' Box Set, and Mouse Animatronic, but wouldn't return the product title 'Baking with Vanilla' DVD.
Searching for a specific partial set of characters in the middle or end of a word isn't supported.
Search for products that use a specific metafield
You can search for products by metafield. In this example, you have a metafield for your products with a custom material definition that has Use as filter in admin activated. The metafield value in the product is silk.
To search for the products that use the silk metafield value, limit the results to products, and then search for:
metafields.custom.material:silk
Learn more about metafields.
Search for a product tag
To display products tagged with new, search for:
tag:new
However, if the word in your product tag is used in other tags, for example New Zealand, then you need to exclude results for those other tags. Limit the results to products, and then search for:
tag:new AND NOT tag:"new zealand"
Product views
When you search for or filter your products, you can save the search or filter as a product view so that you can use it again later. A product view is a customized view of your products based on criteria that you set up to help you manage your products more efficiently. Product views display as tabs at the top of the Products page. You can customize product views, and create, rename, or delete views. When you create a new product view, it's added as a new tab on the Products page.
The following product views are the default views:
- All
- Active
- Draft
- Archived
In any product view except All, you can make the following changes and save them to the current view or save them as a new view:
- Select filters
- Filter with a custom search term
- Rename the view
- Delete the view
Although you can't change or delete the default views, you can create a new view that is based on the All view.
The products included in saved views are updated automatically. For example, if you saved a filter for Active products, then any products that become active are added to that product view automatically.
Create a new product view
You create new product views based on existing product views. Product views save your filter settings, but don't save the sort order. If you change the sort order, then it reverts to the default sort order when you refresh the page or navigate away.
Steps:
From your Shopify admin, go to Products.
Click Save as and enter a view name, then click Save view.
Make changes to a product view
You can save filter changes to any view except the All view. Changes to the sort order aren't saved to views.
Steps:
From your Shopify admin, go to Products.
Click the saved view tab that you want to make changes to.
Click the
icon to make changes to filters.Click Save.
Delete a product view
You can delete product views that you don't need anymore, with the exception of the default product views.
Steps:
From your Shopify admin, go to Products.
Click the tab for the saved view that you want to delete.
From the drop-down menu on the tab name, click Delete view.
To confirm the deletion, click Delete view.
Use bulk actions with a product view or filter
In any product view, you can select some or all of the products and perform bulk actions on them. You can switch between product views to continue selecting products, and apply filters or search using keywords to display only relevant products that you can also select.
Learn more about using bulk actions in your Shopify admin.
Steps:
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